Overview
Michael Gallie & Partners Limited (Company Number – 09395414) (‘the Company’) fully supports and adheres to our obligation that we hold data in a legal and transparent manner in accordance with the current General Data Protection Regulations (GDPR).
The Company collects client, potential clients and employee data for specified business purposes which is outlined within this document. The Company will send relevant product and services information to its clients that are held on our database from time to time. The Company is committed to protecting the privacy and data held of its clients and employees. The Company will not sell or redistribute to any third parties any business client or employee contact data held on our secure servers; All business and employee data is stored on secure servers. Our communication to clients and potential clients is limited to Business to Business activities only. Our communication to our employees is restricted to internal communications only.
1.0 Data Collection
The Company collects contact data from the following sources:
1.1 Direct
- Client Survey Enquiries
- Website Enquiries & Website Contact Forms
- Job Applicants/Employees
1.2 Indirect
- Third-Party Data
- Social Media Contacts
- Commercial Events
2.0 Direct Business Data Collection
The Company receives business to business information from the following sources as stated below:
2.1 Business Survey Enquiries
Where a client contacts us directly via any source of communication, the Company will gather the minimum amount of business data in order to fulfil the quotation request; this would include the client’s business and invoiceable entities name, address and their contact details (telephone number and email address). The Company will send relevant product and services information to our clients. The client has the option to opt-out of any future communications from the Company at any time they wish to do so using the procedure set out in this policy.
2.2 Website Enquiries & Forms
When a client or potential client completes and submits our online form, they are asked if they would like to opt-in to future communications. The Company will hold the client data in accordance with this policy; giving the client the option to opt-out of any future communications from the Company at any time they wish to do so using the procedure set out in this policy.
2.3 Job Applicants/Employees
We will keep personal employee data for the duration of their employment. We will delete personal employee data 6 years after the last day of contractual employment.
We may be obliged to keep data for longer periods should there be a legal or regulatory requirement to do so.
Personal data obtained via a job application will be kept on file for up to 12 months. We will use this personal data to alert the person should another role become available. After this time the data will be deleted.
3.0 Indirect Business Data Collection
3.1 Third-Party Data
The Company may collect data about you from the following providers: (a) analytics providers such as Google; (b) advertising networks; and (c) search information providers.
3.2 Social Media Contacts
The Company will source clients and potential client’s details via social media channels.
3.3 Commercial Events
The Company will attend exhibitions, networking events and other communications events where business data will be made available by the host or organiser. The host/organiser will be responsible for obtaining consent from all attendees for their information to be distributed and utilised for communications purposes by the Company.
4.0 Storing Your Data
The Company will take all reasonable measures to ensure that business to business communications data is kept as up to date as is possible and will give clients the option to opt-out of any future communications from the Company at any time they wish to do so using the procedure set out in this policy.
The Company will store client data in our database (located on a secure server) as long as the individual is a customer of the company. All customer data will be deleted 6 years after this period. This information will not be sold or distributed to any external third party.
Clients and employees have the right to know what personal information the Company uses. Clients and employees have the right to request a copy of personal information and/or for it to be deleted. You can also opt out of individual profiling and automated decision making.
5.0 Using Your Data
The Company will only hold business data and personal data where we need to prepare the quotation and appointment we are about to enter into or have entered into with you, to promote our business’ services and products through communications campaigns.
The Company uses communication campaigns to promote the business and to inform clients of our products and services. The Company will only exclude business data when requested to do so by the client or potential client through the opt-out options.
6.0 Use of Cookies
A cookie is a small text file that includes a unique identifier that’s stored on your computer, tablet or phone when you visit a website. It can help identify your device, like your PC or mobile phone whenever you visit that website. We use cookies to ensure the site functions correctly and to measure how you use our website, so it can be updated and improved to give you the best browsing experience.
A cookie will typically include the name of the website that it has come from and how long the cookie will stay on your computer or phone.
You can visit our website without accepting cookies or revealing any personal information. All web browsers should include functionality to clear any saved cookies.
7.0 Your Legal Rights
- To be informed about how we use your personal data (the purpose of this Privacy Policy)
- To update your personal data. You can update, amend or delete your information by contacting us on;
Michael Gallie & Partners
166B Tower Bridge Road
London SE1 3LZ
E: post.box@michaelgallie.co.uk
8.0 Opting Out
Any client or business contact receiving communications information from the Company can request to be excluded from receiving further communications information from us.
This can be carried out through one of the following methods:
- By selecting the “unsubscribe” button at the bottom of our e-mail newsletter we may send you from time to time
- By writing to us on the above contact details
- By emailing us at post.box@michaelgallie.co.uk
9.0 Changes to this Privacy Policy
Any changes to the company privacy policy after our yearly review will be posted here.
10.0 Resolving Privacy Issues
If you feel we have not resolved your privacy issue satisfactorily you have the right to refer any data privacy issue to the Information Commissioner’s Office at any time.